CUSA Clubs are an important part of the Carleton University community and they are governed by different CUSA bodies. CUSA Council delegates to the Clubs Oversight Commission the authority to provide oversight, guidance, support and accountability to CUSA Clubs. Specifically, the Commission oversees clubs certification, recertification, and funding procedures. They also review the Clubs Policy and its regulations. The Commission works with the CUSA Vice-President Internal and the Student Groups Administrator.

CUSA Clubs Policy

CUSA Club Procedures

Complaints

Do you have a complaint about a CUSA Club?

You can follow our CUSA Clubs Sanctioning Procedure to have this complaint submitted to the Clubs Oversight Commission for review.

1. The complaint should be highly detailed and include specific information:

  • Location of incident
  • Time of Incident
  • Citation of CUSA or Club Bylaw, constitution, policy, or procedure believed to be in breach
  • List of witnesses to the incident with contact e-mail addresses
  • A detailed description of the incident laid out chronologically
  • Any evidence (pictures, screenshots, signed testimonials, correspondence, documents, etc)
  • A recommended course of action
  • Contact information for the complainant (e-mail & phone number)

2. This complaint should be emailed to clubs@cusaonline.ca.

3. Upon submission, the complaint and all submitted information will be emailed to the Respondent(s) for their response. The Respondent(s) will be expected to submit their response to the complaint to clubs@cusaonline.ca.

4. After the Complaint and Response have been submitted, the Clubs Oversight Commission will review the documents. Complainant(s) and Respondent(s) should be prepared to attend meetings and/or provide supplementary documentation.

5. Afterwards, the Clubs Oversight Commission will provide a response. These can include sanctions such as:

  • A punitive letter of warning
  • Probation such that any further violation will result in escalating sanctions
  • Prohibition from exercising certain privileges afforded the club by CUSA
  • Executive or member specific prohibition from exercising certain privileges
  • Executive or member specific probation
  • Removal of an individual Club member or executive from the Clubs system
  • Mandatory training or education of club executives and/or members
  • A referral of the matter to the Carleton University Student Conduct process or Ombudsperson
  • Freezing of financial accounts of the Club
  • Decertification of the Club
  • In rare cases at the insistence of the complainant; restorative practices

Clubs are welcome to appeal the decision if desired (see below).

Clubs Oversight Commission: Decisions on Complaints

2025-2026

Clubs Oversight Commission Governance Documents

Requesting Reconsideration from Clubs Oversight Commission

CUSA Clubs Reconsideration Form

Purpose: Being to provide a structured and fair opportunity for students and/or CUSA club representatives to request the Clubs Oversight Commission to reconsider any matter related to CUSA Clubs and/or executives where they are unsatisfied with the Commission decisions or where additional information for clarification has been requested that may influence the Commission decision on specific matters; this step may be taken before applying for appeals.

Guidance:

  • Prior to submitting an appeal application, students and clubs may first apply for reconsideration.  
  • The reconsideration process is applicable under circumstances that fall within the Clubs Oversight Commission’s jurisdiction.
  • Additional information can be submitted through the reconsideration application to encourage the Clubs Oversight Commission to reconsider their decision on the matter. 

Reconsideration Criteria: 

  • The reconsideration process is applicable where new, corrected, or previously unavailable information is provided, or where procedural or factual error is believed to have occurred. 
  • Reconsideration is an administrative review, not an official appeal. 
  • Classification decisions may be reconsidered, but cannot be appealed. 
  • Funding decisions may not be reconsidered or appealed.

Submission of Request: 

  • Requests must be submitted via online submission available on the CUSA clubs website.
    • Requests should be submitted by the correct party involved in the matter. 
  • The Student Groups Administrator will be responsible for informing the Clubs Oversight Commission of the application, and inform the applicant of the Commission’s decision to accept or reject the application via email.

Reconsideration Process: 

  • Applications for reconsideration will be reviewed by the Clubs Oversight Commission as the designated clubs decisions making body. 
  • The review will be comprehensive of the information shared during the beginning stage, and new information included in the reconsideration application. 
  • No information will be provided orally unless requested by the Clubs Oversight Commission to achieve a decision. 

Notification of Decision: 

  • Following the Club’s Oversight Commission’s reconsideration, the Commission may choose to change or uphold its decision related to the matter. 
  • The Student Groups Administrator will notify the applicant at the earliest opportunity. 
  • Final decisions will be provided in writing, including the Club’s Oversight Commission’s reasons to change or uphold its decisions. 
  • If the applicant is still not satisfied with the Clubs Oversight Commission’s decision, they may choose to proceed with pursuing the Appeals Process as laid out in CUSA’s Appeals Policy.

 

Appealing Decisions from the Clubs Oversight Commission

If you are not satisfied with a decision made by Clubs Oversight Commission, students can appeal to the Appeals Committee within 14 days of receiving a decision. Clubs can appeal on the following grounds:

  1. makes a mistake of fact;
  2. renders a decision that is unreasonable or disproportionate;
  3. makes a mistake of law; or
  4. makes a mistake of both law and fact;

Please fill out this Application for Appeal from the CUSA Appeals Committee. 

This form is used to apply for an Appeal of a decision of a lower judicial body at CUSA. Applications may not be given leave (accepted) by the Appeals Committee. Decisions of the Appeals Committee are final unless overridden by Council.

Appeals Decisions

2025-2026

Carleton University Policy Resources

Clubs Oversight Commission Members: 

Zeba Munira

Chair & Student Groups Administrator

Amy Kopytski

VP Internal

Aryan Singh

VP Finance

Carleton United Nations Society

Academic Clubs Representative

Carleton University Women's Volleyball

Athletic Clubs Representative

Asian Canadians’ Association Carleton

Cultural Clubs Representative

Carleton Cybersecurity Club

Miscellaneous Clubs Representative

Jade Proulx

Council Representative